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Team Travel
Meets
Team travel meets are away meets attended by swimmers, coaches and
adult chaperones, traveling, dining, and lodging as a team, as
distinguished from away meets where swimmers travel and stay with
their families
. Team travel meets will strive to bring one chaperone for every 8
swimmers on the trip. Chaperones, under direction of the head
coach, will be responsible for the care of all athletes on the trip
including meals, curfews, transportation and any other issues that
may arise. Coaches will be responsible for all meet related aspects
of the trip including meet administration and coaching. They may
also be used for transportation needs.
Team
Travel Policy
SMST selects team travel meets for the following
reasons:
Provide swimmers with experience
competing against swimmers from other LSCs, typically at a higher
quality of individual and team competition.
Swimmers gain experience in
prelims/finals competition in and outside of Sierra Nevada
Swimming.
The coaches are seeking competitions
conducive to exceptional performance.
The swimmers experience the fun and
social interactions of traveling as a team.
The swimmers learn responsibility and
independence through our travel experience.
Thank you for volunteering to serve as a chaperone. Your role in
our swimmers travel trips is an invaluable one. While chaperoning a
trip is a lot of hard work, I am sure that you will find being a
part of our travel team a rewarding experience.
There are a few things that, as a chaperone, you need to be
prepared for. In the most general terms, you are responsible for
the care of our swimmers 24 hours per day for each day that we are
on our trip. You can expect to be the first one up in the morning
and the last one to bed. You can expect emergency store runs and
frequent trips from the pool to the hotel that may cause you to
miss your child’s event. You will also have to be able to
enforce our rules and policies with all of our
swimmers.
Guidelines for chaperones.
1)
Before our trip, all chaperones will meet with the head coach to
discuss the trip.
2)
Chaperones will be helpful and flexible with the intent of helping
our athletes to have a successful trip.
3)
Chaperones will be provided with a rooming list sometime before our
arrival at the hotel.
4)
Every attempt will be made to arrange all of the athlete rooms in a
block.
5)
Chaperones will be expected to carry the emergency forms for all
swimmers in attendance.
6)
Chaperones will be responsible for carrying basic first aid
supplies and feminine needs.
7)
Chaperones will be responsible for carrying return airline
tickets.
8)
Chaperones will be responsible for distributing keys upon arrival
at the hotel.
9)
Chaperones will take the athletes grocery shopping (if time allows)
or buy breakfast and snack items.
10)
Chaperones are responsible for making sure all swimmers are
accounted for before driving to the pool at the time specified by
the head coach.
11)
Chaperones will drive the athletes to and from the
hotel.
12)
Chaperones will arrange lunch, either by taking them out or
providing sandwich items, etc… back at the
room.
13)
Chaperones will take orders for dinner, arranging an eating place
and picking up the food. Most meals will be catered or picked up so
the athletes can eat at the hotel.
14)
Chaperones will ensure that the athletes are behaving according to
the Sierra Marlins senior travel code of conduct.
15)
Swimmers are to be in their rooms at the time designated by the
head coach.
16)
Swimmers are to have their lights out at the time designated by the
head coach.
17)
Chaperones will make a bed check at 10:00 p.m. and again at 11:00
p.m.
18)
Any minor issues will be handled by the chaperones. The coach in
charge will be kept informed of any major issues that may occur.
Disciplinary action will ultimately be decided and enforced by the
coach in charge.
19)
Fees incurred by the chaperones (food, supplies, etc..) can either
be paid for on a chaperone’s credit card for later
reimbursement or money to cover expenses can be obtained from the
team treasurer. Chaperones should keep track of all money spent
while on the trip.
If chaperones share a room, the total room fee is covered. If a
chaperone stays alone, they will be responsible for 1/2 of their
room fees. Also, 1/2 of the chaperones airfare will be reimbursed.
All individual food costs will be paid by the
chaperone.
1. Swimmers are not allowed to leave
either the hotel or the pool without permission from the head coach
and/ or chaperone.
2. Swimmers are required to be in
their rooms and have lights out at a time specified by the coach
and/ or chaperone.
3. No long distance phone calls are
to be made from hotel rooms.
4. No pay movies are to be ordered
from hotel rooms.
5. Swimmers are expected to treat
hotel and pool facilities with respect. No damage will be
tolerated.
6. No alcohol or drugs will be
tolerated.
7. When swimmers of opposite genders
are in one room, the door shall remain wide
open.
8. Swimmers are responsible for their
own wake-up calls (or bring an alarm). The team will leave the
hotel at the time specified by the coach.
9. Swimmers are expected to behave
appropriately and represent the Sierra Marlins in a mature
manner.
10. Any additional guidelines for the
team will be established as needed by the coach of
record.
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